Time Required: 

* 1 hour a month for Board meetings

* 2 hours a month for account maintenance & reconciliation and preparing monthly report

* Approximately 6 hours per event pre & post event accounting

* 3 to 6 ours day of events

* Busiest time is week of Back to School in August and through end of September

 

Summary: 

* Have custody of all funds of the organization

* Keep a full and accurate record of receipts and expenditures in Quick Books

* Enter all transactions into Quick Books from PTO Website invoices and Paper forms (payments in credit cards, checks, cash)

* Make disbursements as authorized

* Have checks or vouchers signed by two persons

* Make a full report at the PTO meetings at which new officers officially assume their duties (usually the annual meetings)

* Adhere to the auditing policies described in the bylaws

* Keep all funds in a local federally insured financial institution

* Preparation & management of cash boxes for events

* Annual Audit Process Management

* Preparation of annual PTO budget and updates for monthly PTO meetings

* Attend all events

* Organize and submit taxes

* Responsible for EIN number

* Responsible for Non for Profit status in VA and Federal

 

* After School Enrichment Program (ASEP) Committee

* Audit Committee